CONSTITUTION AND RULES

FOR

BALLINASCORNEY GOLF CLUB

2007


ADOPTED BY THE MEMBERS AT AN EXTRAORDINARY GENERAL MEETING
4TH DECEMBER 2007
Clause 24.4 amended by Management committee in accordance with Clause 25.3 in Sept 2009 at the request of Discrict Court to comply with current licencing requirements
Clause 19.2 amended and adopted by the members at General Meeting Dec 1st 2009
Clauses 7.1.3 / 13.7 / 28.1 / 28.2 / 28.3 amended and adopted by the members at General Meeting 16th December 2010
Clause 7.1.4 amended and apopted by the members at General Meeting 10th December 2015
Clauses 9.1.2, 9.1.4, 9.1.5, 9.2.1, 9.2.2, 9.2.3, 9.2.4, 9.2.5, 9.2.6, 9.2.7, 9.3.2, 18.1.1 and 18.1.3 amended and adopted by the members at General Meeting 6th December 2018


1. PRELIMINARY, DEFINITIONS AND RULES.

1.1 Rules herein contained are indicated by consecutive numbers.
1.2 The Men’s Club shall mean the group of male golfers affiliated to the Golfing Union of Ireland.
1.3 The Ladies` Club shall mean the group of female golfers affiliated to Irish Ladies Golf Union.
1.4 Social Members are non-playing, former members of Ballinascorney Golf Club who no longer play golf.
1.5 The Joint Club shall be the amalgamation of the Men’s and the Ladies’ Clubs for the purpose of managing matters of common interest. The Joint Club holds the property and assets of the Club in trust on behalf of the Full Ordinary Members of the Club.
1.6 The name or title “Club”, without qualification, shall mean the Men’s Club, the Ladies’ Club or the Joint club where the context so admits or requires.
1.7 The name or title “Committee” and the Officers and Members thereof, without qualification shall mean the Men’s Committee, the Ladies’ Committee or the Committee of Management or each of their officers and members where the context so admits or requires.
1.8 The name or title “Members” shall refer to “Full Ordinary”, “Honorary”, and “Juvenile” Members, as the context requires.
1.9 There shall be no distinction between genders.
1.10 The Club is fully committed to safeguarding the well being of its members.

2. TITLE AND OWNERSHIP.

2.1 The name of the Club shall be Ballinascorney Golf Club and this name shall be the common name by which the Men’s Club, the Ladies’ Club and the Joint Club shall be individually and collectively known.
2.2 The official address of the Club is Oldfield, Kilmashogue Lane, Rathfarnham, Dublin16.
2.3 The ownership of Club property shall be vested in the Trustees for the time being of the Club on behalf of the Full Ordinary Members as defined by Sub-Clause 11.1. The Full Ordinary Members only shall have control of the affairs of the Joint Club.

3. MEMBERSHIP.

3.1 The membership of the Men’s Club shall consist of Male playing Members
3.2 The membership of the Ladies’ Club shall consist of Female playing Members
3.3 The membership of the Joint Club shall consist of all members.
3.4 The membership of the Social Club shall consist of former playing members.
3.5 The Committee of Management may fix, as it deems in the best interests of the
Members, a limit on the number of Members in any particular category at any one time.

4. OBJECTIVES.

4.1 The Men’s Club shall:
4.1.1 Promote the amateur game of golf amongst its members.
4.1.2 Accept and abide by the Constitution and Bye-laws of the Golfing Union of Ireland to which the Club is affiliated and the Bye-laws of the Leinster Branch of such Union in whose Province the course is situated.
4.1.3 Accept and recognise the Royal and Ancient Golf Club of St. Andrews as the sole authority for prescribing and implementing the Rules of Golf and the Rules of Amateur Status.
4.1.4 Authorise the Joint Club to manage matters of common interest (other than the game of golf and its related activities).

4.2 The Ladies’ Club shall: -
4.2.1 Promote the amateur game of golf amongst its members.
4.2.2 Accept and abide by the Constitution and Bye-laws of the Irish Ladies Golf Union and the Bye-Laws of the Eastern District in which the course is situated.
4.2.3 Accept and recognise the Royal and Ancient Golf Club of St. Andrews as the sole authority for prescribing and implementing the Rules of Golf and the Rules of Amateur Status.
4.2.4 Authorise the Joint Club to manage matters of common interest (other than the game of golf and its related activities).

4.3 The Joint Club shall: -
4.3.1 Provide facilities for the playing and promotion of the amateur game of golf by all its members.
4.3.2 Manage matters of common interest to both the Men’s and Ladies’ Clubs which shall include:-
4.3.2.1 Provide a suitable premises as a clubhouse whether as proprietors or lessors, to the standard required by the Club members where possible.
4.3.2.2 Provide where possible of Bar and Catering facilities, and all that these entail.
4.3.2.3 Collection of Annual Club Subscription, and other Club levies payable by Members.
4.3.3 Propose at the Annual General Meeting, and adhere to for the ensuing year, such
a) Club Entrance Fee
b) Annual Subscription
c) Capital Levy
d) Compulsory spending limit (if any) being paid by members of different categories of playing member in each of the Men’s and Ladies’ Clubs as is passed by a majority present and voting at the Annual General Meeting.
4.3.4 Retain the overall control of all income and expenditure of the Men’s and Ladies’ Clubs, and of the finances of any other Section or Sub-Committee of the Club.
4.3.5 Generally act in promotion and advancement of the interests and the improvement of the facilities available to the members.

4.4 Social Members Shall:
4.4.1 The membership of the Social Club shall consist of former playing members who no longer play golf.
4.4.2 Have full access to the clubhouse, bar and dining facilities.
4.4.3 Be entitled to join in all Club non-golf social events, including all events organised by the Social Committee, the Men’s Committee, the Ladies Committee, the Bridge Club and Captains’ Dinners.
4.4.4 Be entitled to attend General Meetings of the Joint Club but will not have voting rights.


5. TRUSTEES.

5.1 The Trustees shall not be more than three, nor less than two individual members of the Joint Club, who shall be appointed by the Committee of Management from time to time, and as required.
5.2 Each Trustee shall hold office for not longer than five years continuously or until removal from office by resolution of the members of the Committee of Management, provided always that nothing in this rule shall prevent an existing Trustee from re-appointment.
5.3 The property of the Club shall be vested in the Trustees by and against whom all proceedings in the name of the Club shall be taken. They shall deal with such property as directed by resolution of the Committee of Management, of which an entry in the Minute Book shall be sufficient evidence save and except that there shall be no purchase, lease, exchange, acquisition or disposal of land or buildings without the prior approval of the members given at a General Meeting, at which not less than three fourths of those present and voting, vote for such a transaction.
5.4 If the Trustees, when directed by a resolution of the Committee of Management to perform a certain act, consider that the performance of such act is one of such importance that they consider that the members of the Joint Club should be consulted, then the Trustees may refuse to perform such act until a resolution giving directions to the Trustees is passed at a General or Special general Meeting.
5.5 The Trustees shall be entitled to attend meetings of the Committee of Management without voting rights in their capacity as Trustees.
5.6 The Trustees shall be indemnified out of the Joint Club property and assets, including any sums recoverable from any insurance policy in place at the time, in respect of all transactions directed by a resolution of the Committee of Management and against all liabilities and expenses incurred necessarily as a result of trusteeship and in the event of the Joint Club property and assets being deficient, such deficiency shall be made good by the Full Ordinary Members on whose behalf the property and assets of the Club are held.
5.7 The Committee of Management shall nominate a member to fill any vacancy arising amongst the Trustees, and such nominee shall serve the balance remaining of the five year term of the Trustee being substituted.

6. OFFICERS.

6.1.1 The Officers of the Men’s Club shall be Captain, Vice-Captain, Honorary Secretary, Honorary Treasurer, Honorary Competition Secretary, Honorary Handicap Secretary and the Immediate Past Captain.
6.1.2. The Captain and the Vice Captain of the Men’s Club shall be members whose designated Home Club is Ballinascorney Golf Club as registered with the Golfing Union of Ireland.
6.2.1 The Officers of the Ladies’ Club shall be Captain, Vice-Captain, Honorary Secretary, Honorary Treasurer, Honorary Competition Secretary, Honorary Handicap Secretary and the Immediate Past Captain.
6.2.2 The Captain and the Vice Captain of the Ladies’ Club shall be members whose designated Home Club is Ballinascorney Golf Club as registered with the Irish Ladies Golf Union.
6.3.1 The Officers of the Joint Club shall be President, Vice-President, Honorary Secretary, Honorary Treasurer, Assistant Honorary Secretary, and Assistant Honorary Treasurer.
6.3.2 The Vice President, the Assistant Honorary Secretary and the Assistant Honorary Treasurer shall be of opposite gender to the President, the Honorary Secretary and the Honorary Treasurer.
6.3.3 The President and the Vice President shall be members whose designated Home Club is Ballinascorney Golf Club as registered with the Golfing Union of Ireland or the Irish Ladies Golf Union as appropriate.
6.4 The Officers of the Men’s Club, the Ladies’ Club and the Joint Club shall hold Office for one calendar year.
6.5 The Officers of the Joint Club shall have the right to attend, ex officio, all meetings of all the Committees of the Club.
6.5 Only the Officers listed in 6.3.1 may hold the titles mentioned in this Clause, or any derivative thereof, without express sanction of the Committee of the Joint Club, to be given annually.

7. MANAGEMENT.

7.1. Allocation of Functions.
7.1.1 The business and affairs of the Men’s Club shall be under the control of a General Committee (hereinafter referred to the Men’s Committee) consisting of the Officers of the Men’s Club and not less than two, and not more than six other voting members of the Men’s Club elected under Sub-Clause 7.2.
7.1.2 The business and affairs of the Ladies’ Club shall be under the control of a General Committee (hereinafter referred to as the Ladies’ Committee) consisting of the Officers of the Ladies’ Club and not less than two, and not more than six other voting members of the Ladies’ Club elected under Sub-Clause 7.2.
7.1.3 The business and affairs of the Joint Club shall be under the jurisdiction and control of a Committee of Management consisting of the Officers of the Joint Club, the Captain of each of the Men’s and Ladies’ Clubs, the incoming Men’s and Ladies’ Vice captains and two other members of the Joint Club elected under Sub-Clause 7.2.
7.1.4 The affairs of the Social members shall be under the auspices of the Management Committee.
7.1.5 Full Ordinary Members, as defined in Sub Section 11.1, or Honorary Members, as defined in Sub Section 11.3, may be elected to any Committee or any Office of the Club subject to the requirements of Section 7.2 (Election of Officers and Committees)
7.1.6 Each of the aforementioned Committees may exercise its powers notwithstanding that there might be a vacancy or vacancies in its membership.
7.1.7 Nothing in this rule shall preclude a member of either the Men’s or the Ladies’ Committee being also a member of the Committee of Management, or vice versa.
7.1.8 At meetings of any of the above Committees, 50% plus one of those entitled to attend and vote shall form a quorum.
7.1.9 At meetings of the Committee of Management the Chair shall be taken by the President, or, if absent, the Vice-President. In the absence of these Officers at a particular meeting, those in attendance, having votes, shall elect a Chairperson.
7.1.10 At meetings of the Men’s or Ladies’ Committees, the Chair shall be taken by the Captain, or, if absent, by the Vice-Captain of the Club concerned. In the absence of these Officers at a particular meeting, those in attendance, having votes, shall elect a Chairperson.
7.1.11 The Chairperson at a meeting shall have a deliberative vote, and a casting vote if required.

7.2 Election of Officers and Committees.
7.2.1 All Officers and committee members of the Men’s, Ladies’ and the Joint Clubs shall retire annually and shall be eligible for re-election, unless otherwise provided for elsewhere.
7.2.2 The Captains of each of the Men’s Club and of the Ladies’ Club shall be succeeded by the respective Vice-Captain.
7.2.3 The President shall be succeeded by the Vice-President.
7.2.4 The election of all other Office Holders and Members of Committee shall be made at the respective Annual General Meetings.
7.2.5.1 A nomination (with the consent of the nominee) for the office of Vice-President shall be made by any two Full Ordinary members. The Committee of Management may nominate a candidate for the office of Vice-President (with the consent of the nominee). The Vice-President automatically becomes President on 1st January of the calendar year following the Annual General Meeting of the Joint Club.
7.2.5.2 The incoming Captains of the Ladies and the Men’s Clubs respectively shall have the right to nominate their incoming Vice-Captains, subject to the approval of the Committee, which shall not be withheld without valid reason. The Vice-Captains automatically become Captains on 1st January of the calendar year following the Annual General meeting of the respective Clubs.
7.2.6 Nominations (with consent of the nominee) for election to any Honorary Office, or as an Ordinary Member of Committee shall be made by any two Full Ordinary Members of the particular Club.
7.2.7 A complete list of Nominees for election as Members of Committee, together with the names of their proposers and seconders shall be posted on a notice board in the clubhouse at least seven days prior to the Annual General Meeting.
7.2.8 With the exception of the incoming Captains and Vice-Captains, the outgoing Captains and the Trustees, one third of the Committee of Management shall retire annually, but shall be eligible for re-election. The longest serving Committee members shall retire first, and, in the event of a number of Committee members having the same length of service, the Committee members to retire first shall be drawn by lot.
7.2.9 All Officers and Committee Members elected at the Annual General Meetings of the Men’s Club, the Ladies’ Club and the Joint Club shall assume office on 1st January of the calendar year following the Annual General meetings of the respective Clubs.
7.2.10 The office of any Office Bearer or Ordinary Member of Committee shall be vacated by such Office bearer or Ordinary Member
- resigning therefrom, or
- ceasing to be a member of either the Men’s or the Ladies’ Club, or
- being absent from four consecutive Committee meetings of the particular Club without permission of that Committee, or
- being removed by resolution at a General Meeting of the appropriate Club.
7.2.11 The respective Committees shall, at their next meeting after notification of a vacancy, for whatever reason, fill such vacancy in any of these Offices (including membership of the Committee) during any year. The person(s) so appointed shall hold office, in common with other Officers/Committee members, until the end of the calendar year.
7.2.12 Vacancies occurring on any Committee for whatever reason shall be filled by persons of the same gender as the outgoing member.

7.3 Committee Meetings.
7.3.1 All Committees shall hold their first meetings not more than fourteen days after the date on which they assume office (1st January).
7.3.2 Meetings of the Men’s and Ladies’ Committees shall be held not less than twelve times per annum.
7.3.3 Meetings of the Committee of Management shall be held not less than twelve times per annum.
7.3.4 At its first meeting after the Annual General Meeting, the Committee of Management shall nominate from its members, the Chairpersons of the following Sub-Committees:
(i) Finance Committee: - who shall be the Honorary Treasurer:
(ii) House Committee:
(iii) Competitions Committee:
(iv) Course Committee:
(v) Social Committee:

The Chairpersons shall report on their Sub-Committees` activities to each Committee of Management meeting. The Chairpersons may select suitable members of the Club to assist them in the work of their sub-committee.

The remit of the Sub-Committees shall be as follows:
(i) Finance Committee:
All matters budgetary and financial.
(ii) House Committee
To liaise with the course owner (if other than the Club) regarding the general affairs of the Club, including matters relating to the licence agreement with the owner (if other than the Club), and to convey suggestions, where appropriate, for improvements/alterations relating to all facilities other than the golf course and/or to oversee proposed improvements/alterations to facilities used by the Club.
(iii) Competitions Committee
To liaise with Club Competition Secretaries, Inter-Club Team Captains and others in order to coordinate all matters relating to competitions, including the allocation of tee-times between the Men’s and Ladies’ Clubs for internal and inter-Club competitions.
(iv) Course Committee
To liaise with the course owner (if other than the Club) regarding all matters relating to the golf course, including general maintenance, improvements/alterations, preparation for scheduled competitions, health and safety and other relevant issues.
(v) Social Committee
to liaise with the Men’s, Ladies’ and Joint Clubs in arranging social events to bring members together convivially, and, in so doing, raise funds for the Club.

7.4 Employment of staff.
7.4.1 The Committee of Management shall have the power to appoint a paid Secretary/Manager and other employees upon such terms and conditions as the Committee may determine; to terminate such appointments and also to appoint substitutes from time to time. No employee shall be a member of either the Men’s or the Ladies’ Committee, or of the Committee of Management.
7.4.2 The Secretary/Manager may, in addition to carrying out the duties required by the Joint Club, act as Secretary/Manager to both the Men’s and Ladies’ Clubs if requested by the Committee of either or both Clubs.


7.5 Management regulations.
7.5.1 The Committee of Management is empowered to make, and to alter from time to time, such Bye-laws and Regulations for the management of the Joint Club as it may consider necessary.
7.5.2 In consultation with both the Men’s and Ladies’ Committees, the Committee of Management is also empowered to make such local rules (provided same are not at variance with the Rules of Golf) and regulations for the use of the course, as are required in the interests of all of the members.
7.5.3 Every member and every visitor or other person using the clubhouse or course shall be subject to, and must comply with all Rules, Bye-laws and Regulations in force.
7.5.4 The Committee of Management`s interpretation of all Rules, Bye-laws and Regulations shall be binding on every member until set aside by a General Meeting.
7.5.5 All Bye-laws, Rules and Regulations shall be published on the Club’s notice board, as soon as they are passed.

7.6 Appointment of Sub-Committees.
7.6.1 The Men’s and Ladies` Committees and the Committee of Management shall each have the power to appoint Sub-Committees as the respective Committees deem necessary.
7.6.2 Each Sub-Committee shall retire annually at the end of the calendar year following the date of the Annual General Meeting of its respective Club, or when the function for which it was appointed has been accomplished, whichever is the earlier.
7.6.3 The quorum of each Sub-Committee shall be defined at the time of appointment.
7.6.4 The Chairperson of each Sub-Committee shall have a deliberative vote and a casting vote if such is required.

8. ADMINISTRATION.
8.1 The three sections of the Club shall be administered as follows:-
8.2 The Honorary Secretary of the Men`s Club shall be responsible for the everyday affairs of that Club.
8.3 The Honorary Secretary of the Ladies` Club shall be responsible for the everyday affairs of that Club.
8.4 The Honorary Secretary of the Joint Club shall be responsible for the everyday affairs of that Club.
8.5 All written complaints concerning matters under the jurisdiction and control of the Committee of the particular Club shall be referred primarily to the Honorary Secretary who, if unable to resolve same, shall place the complaint on the agenda of the next meeting of the Committee of such Club for investigation and decision, as soon as may be expedient.
8.6 The Honorary Secretary of the Joint Club shall also act as Liaison Officer between the Committee of Management and each of the Men’s and Ladies` Committees and Social Members
8.7 The Committee of Management shall be entitled to employ and remunerate any person or company for services rendered to the Club, to purchase, rent, hire, lease, or other means of acquisition, plant, machinery etc. necessary for the upkeep or maintenance of the Club’s land or premises, and the borrowing and repayment of such monies necessary for any or all of the activities of the Club. The Committee of Management shall not be entitled to sell, let (except for short term lettings) alienate or dispose of any lands without the approval of a general meeting, except to comply with a statutory requirement as specified in Clause 8.8. The Officers and Committee shall not enter into any contract for any single item of capital expenditure for the Club in excess of €200,000 except with the approval of the members of the Club at a General Meeting.
8.8 To comply with any Act of Parliament, Local Authority regulation, or Bye-law, or other statutory requirement, but not otherwise, the Committee of Management is empowered to rescind, alter or delete any of these rules as it may consider appropriate or necessary.
8.9 Any member of the Committee of Management, or paid employee of the Club, who is, whether directly or indirectly interested in any contract or proposed contract with the Joint Club shall declare the nature of his/her interest at the meeting of the Committee of Management at which the question of entering into the contract is first taken into consideration and shall not vote on the contract. A breach of this Clause shall disqualify such person from membership of the
Committee of Management.

9. FINANCE.

9.1 The financial affairs of the Joint Club shall be operated as follows:-
9.1.1 The Honorary Treasurer of the Joint Club shall keep full and detailed accounts, books and records, showing the financial affairs, receipts and disbursements of the Joint Club and may, at all times, have access to the books and records of the Men’s and Ladies’ Clubs.
9.1.2 The Banking Account shall be kept in the name of the Joint Club (and shall be clearly defined as such) in such Bank as the Committee of Management may from time to time determine. All cheques, transfers or other payments, shall be signed/authorised by the Honorary Treasurer, or the Assistant Honorary Treasurer, and one other member of the Committee of Management
9.1.3 Consolidated financial statements of the affairs of the Joint Club for the financial year ended September 30th shall be presented at the Annual General Meeting of the Joint Club for approval. This Annual General meeting shall be held not later than the following December 31st.

9.2 The affairs of the Men`s and Ladies` Clubs shall be operated as follows:-

9.2.1 The Committees shall be entitled to charge all entry fees in Club and Open competitions under their respective control and management and for which they have arranged for the provision of prizes, proceeds will be lodged to the bank account of the Joint Club.

9.3.1 At its first meeting after the Annual General meeting, the Committee of Management shall appoint a Reporting Accountant to the Club.
9.3.2 The Reporting Accountant shall be a member of a body of accountants recognised under the provisions of the Companies Act l963-l990. The Reporting Accountant shall report to the members on whether, in his/her opinion, the financial statements give a true and fair view of the state of the Joint Club`s affairs at the balance sheet date, and of its income and expenditure for the period then ended. The Reporting Accountant shall be given access to all books, records, and documents relating to the financial transactions of the Joint Club.
9.4 The Club shall have the right to invest in savings certificates, prize bonds, Government securities and similar guaranteed funds.
9.5 The Club, through its Trustees, shall have the right to borrow funds, and pledge its assets against such borrowings.
9.6 The Club shall not at any time borrow more funds than the value of any assets which it may own without the permission of the members, given at a Special General Meeting called for this purpose.
9.7 The Club may engage in fund-raising activities, by way of raffles, draws, competitions, sponsorships, or other events, private or public, subject to obtaining all necessary licences so to do.
9.8 The Club may acquire a licence for the sale of excisable liquor, subject to all the normal legal requirements.
9.9 The Club may engage in catering activities, for the benefit of members, visitors and staff.
9.10 The Club may establish a shop for the sale of golfing equipment, and other items, or alternatively lease a premises to a professional so to do.

10. ELECTION OF MEMBERS.

10.1 Subject to any limitation decided by the Committee of Management from time to time as to the numbers electable to the different categories of membership:-
10.1.1 The election of all male playing members shall be in the hands of the Men`s committee.
10.1.2 The election of all female playing members shall be in the hands of the Ladies` committee.
10.1.3 Members of Committees may propose for membership as many candidates as they wish in any one year.
10.1.4 Full Ordinary Members of not less than one full year`s standing, may propose not more than three candidates in any one year.
10.1.5 The above Clauses are subject to any maximum number in force in any category of membership, at any given time.
10.1.6 The election of Honorary Members shall be in the hands of the Committee of Management.
10.1.7 The election of Social members shall be in the hands of the Committee of Management.

10.2 The procedure for the election of members shall be as follows:-
10.2.1 Each candidate for election must be proposed and seconded by voting members of the particular Club, with the exception of candidates for election as Vice-President who may be proposed and seconded by voting members of the Men’s and the Ladies’ Clubs.
10.2.2 A candidate for election shall complete and return to the Honorary Secretary of the Committee of Management a form known as an Application for Membership Form, duly completed, and signed by the proposer and seconder.
10.2.3 The name and address of such candidate, his/her proposer and seconder, shall be posted on the Clubhouse notice board at least seven days before the Committee meeting at which the application is to be considered.
10.2.4 The Committee shall request any candidate for membership and his/her proposer and/or seconder to appear before it, or such member(s) of the Committee as it may delegate for the interview, as it may require.
10.2.5 If the Committee of Management decide that the name of the candidate for election should go forward for consideration, it shall forward the form to the Honorary Secretary of the appropriate Club, whose Committee shall make the final decision, as provided in Clause 10.1.
10.2.6 Any omission from, or inaccuracy in the particulars relating to any candidate shall render election voidable at the discretion of the Committee.
10.2.7 Immediately on election of a candidate to membership of the Men`s or Ladies` Clubs, such
Club shall notify the Committee of Management of the name, address and category of the elected candidate. Notice in writing shall be dispatched to all elected candidates by the Honorary Secretary together with a copy of the Club Constitution and Rules and a copy of any licence agreements then in force plus a request to remit to the Honorary Secretary of the Joint Club, or its Bankers within one calendar month of the date of such request, the amount of the Entrance fee, Capital Levy (if any) and first subscription and any other charges payable by the category of member to which the candidate has been elected, and, on payment thereof the candidate shall become a member of the Club, and be entitled to the benefits and privileges of such membership, and be bound by the rules.
10.2.8 Should the requested payment not be made within one calendar month of the date of such
request as aforesaid, the election shall be void unless the candidate shall satisfy the Committee
that the delay in payment was due to some unavoidable cause.
10.2.9 If a candidate is not elected to membership and, at a later date wishes to make a further
application for membership, the same procedure as set out above must be followed on any
subsequent application.
10.2.10 Each member must communicate any change in his/her address to the Honorary Secretary of
the Committee of Management.
10.2.11 Each member shall be bound by the Constitution, Rules or Bye-laws of the Club.
10.2.12 No person shall be considered a member until his/her dues shall have been paid in full.

10.3 The Committee of Management, either of its own accord, or at the suggestion of the Mens` or Ladies` Committee may elect candidates considered worthy of the honour to an Honorary Membership of the Club. Such member, having been duly elected by the Committee of Management, shall have all the rights and privileges of a playing member of the Club, but may only attend and speak, whilst not voting, at an Annual General Meeting.

10.4 1 The Committee of Management shall have the power to elect Juvenile members between the ages of 12 (in the year of election) and l8 (in the year of election).
10.4.2 Prior to election as Juvenile members, applicants shall be interviewed, with a parent present, by at least two members of the Committee of the relevant Club.
10.4.3 Juvenile members of either gender shall pay a reduced subscription fixed annually at the Annual General meeting and shall be permitted to participate in the Club events on such terms and conditions as the Committee of Management shall decide, in agreement with the Committees of the Men’s` and Ladies’ Clubs.
10.4.4 The Committee of Management shall have the power to elect Social Members.

10.5 The Committee of Management shall have the power, upon request from the Men`s or Ladies` Committee, to grant leave of absence for not more than one year to any member. Thereafter, a new application for leave of absence must be made, which normally will not be granted except in exceptional circumstances.

11. CATEGORY OF MEMBER.

The following shall be the categories of member that may be elected to the Club: -
11.1 Voting Members
Full Ordinary Members shall comprise Men and Ladies who, having paid the Entrance Fee, Annual Subscription and Capital Levy (if any) applicable to this category, shall be entitled to attend and vote at all Annual General Meetings and all Special General Meetings of either the Men’s or the Ladies` Clubs of which each such member has been elected a voting member, and at all Annual General, and Special General Meetings of the Joint Club. Only a member of this category shall have an interest in the Club property, which interest shall cease on such members leaving this category.
11.2 Juvenile Members shall be such persons elected to membership of the Club in accordance with Clause 10.4.
11.3 Honorary Members shall comprise persons who either the Men`s or Ladies` Committee wish to acknowledge as having rendered exceptional service to the Club, or to the game of golf, or whose distinguished position or public service would render their membership of special advantage to the Club. They may be elected for Life, or for any defined period but, unless it is otherwise stated in the minutes taken on the occasion of their election, that membership would cease at the end of the year of election. No person shall be elected to Honorary Membership unless he or she is proposed at the respective meeting of the Men`s or Ladies` Committee and approved and elected by the Committee of Management at a meeting at which the proposal is considered. An Honorary Member shall be entitled to attend, but not to vote at Annual General or Special General Meetings.
11.4 Social members shall comprise of persons who were former playing members of Ballinascorney Golf Club who no longer play golf.


12. ENTRANCE FEE.

12.1 On election, Full Ordinary Members may be required to pay an entrance fee.
12.2 Juvenile Members shall not be required to pay an entrance fee.
12.3. A member transferring to a different category of membership shall be required to pay the entrance fee applicable to the new category, less any sum already paid by way of entrance fee.
12.4 Social Members shall not be required to pay an Entrance Fee.

13. ANNUAL SUBSCRIPTION.

13.1 All categories of member, except Honorary Members, shall be required to pay an Annual Subscription to the Club.
13.2 The amount payable by the different categories shall be fixed annually by the Committee of Management, and notified to the Annual General Meeting of the Joint Club for the ensuing year.
13.3 All subscriptions due on January 1st shall be payable by the latest on February 1st in any year.
13.4 Immediately after February 1st, the Honorary Treasurer of the Joint Club shall issue a reminder to all members whose subscription remains unpaid, and shall draw attention to Clause 13.6
13.5 Not later than February 7th in each year, the Honorary Treasurer of the Joint Club shall post on the notice board a list of all the Members, and indicate thereon those members whose subscriptions have been paid, and he shall simultaneously notify the Honorary Treasurer of the Men`s Club and of the Ladies` Club the names of all their respective Members whose subscriptions remain unpaid, and the Committee concerned shall not be entitled to allow such member to win in any Club or Open Competition under its control.
l3.6 Any Member whose subscription is unpaid on March 1st. shall cease to be a member of the Club, and shall forfeit any rights membership may confer.
l3.7 All subscriptions due on January 1st shall be payable by the latest on February 1st in any year or in accordance with any other schedule of payments agreed and approved by the Committee of management of the Joint club
13.8 The Committee of Management shall not abate, defer or waive payment of any entrance fee due.


14. CAPITAL LEVY.

l4.1 The Joint Club at a General Meeting may vote to introduce a Capital Levy on members for the acquisition of land or buildings, construction work or improvement to the course, the clubhouse or its environs, or the reduction or discharge of any debt or liability of the Club.
l4.2 The amount of such levy shall be payable at the same time as the annual subscription, unless otherwise decided, and the same penalties shall apply.
14.3 Upon resignation, or decease, a member or the estate of the member shall be entitled to a full refund of any capital levy paid, as soon as a member has been elected to fill the vacancy created, and always provided that the newly-elected member shall have paid at least the same amount as a Capital Levy. Any excess shall remain for the benefit of the Club.
l4.4 The Joint Club at a General Meeting may vote to introduce a compulsory, and non-refundable spending charge on members, as it considers appropriate.

15. VISITORS AND TEMPORARY MEMBERS.

15.1. From such time as the Club shall own, or have full and sole control over the course on which its members play golf, as a Club, any member may introduce visitors, subject to the following Clauses and Rules..
15.2 It shall be a condition precedent that the member effecting the introduction shall enter each visitor’s name and date of visit immediately on entering the Clubhouse in a book to be kept for the purpose called a “Visitors’ Book” and such entry must be attested by the signature of the introducing member.
15.3 No visitor shall be supplied with excisable liquor in the Club premises unless on the invitation of and in the company of the introducing member.
15.4 The charge for visitors shall be fixed from time to time by the Committee of Management who are also empowered to make regulations for non-playing visitors.
15.5 Every playing visitor must procure a Green Fee voucher.
15.6 On the issue of each Green Fee voucher, the name of the visitor, the voucher number and the amount of the Green Fee, together with the name of the introducing member must be immediately entered in the Green Fee book.
15.7 In addition, the Secretary/Manager or his representative, having made and attested the necessary entry in the Visitors Book, may permit a person or group not having an introduction from a member, to play the course and use the clubhouse as a visitor, on payment of the current Green Fee.
15.8 The payment of the Green Fee shall entitle the visitor to temporary membership of the Club for the day.
15.9 A member who fails to enter a visitor`s name in the Visitors` Book/Green Fee Book shall be personally responsible for payment of the appropriate green fee where applicable.
15.10 The Committee of Management shall have the power to suspend the rules permitting the introduction of visitors or temporary members at any time, and refuse permission for any particular visitor or temporary member to use the course or clubhouse.
15.11 Competitors in Club Open competitions held on the course, and extending for more than one day shall, on payment of the entry fee and green fee (if chargeable) for the competition, be eligible to use the course and the clubhouse without further payment or nomination for election as Temporary Members for every day during the continuance of such competition.
15.12 Competitors in Open competitions limited to one day shall likewise be eligible for Temporary membership status on the day of the competition only.
15.13 The Committee of Management may cancel the admission of any day visitor or Temporary member whose admission may be irregular, or whose presence or conduct they deem objectionable, or who deliberately breaks any of the Rules, Bye-laws or Regulations of the Club
15.14 The fee paid by any such visitor or Temporary Member may, at the discretion of the Committee of Management, be either forfeited, or refunded.


16. RESIGNATION, SUSPENSION AND EXPULSION OF MEMBERS.

16.1 Any Member may resign from the Club, on giving notice to the Committee, and resignation shall take effect from the following January 1st.
16.2 A Member of the Club who infringes, or violates the Rules and Regulations, or Bye-laws of the Club, or whose conduct either on the Club premises or elsewhere is, in the opinion of the Committee, derogatory to the Club, its members, or servants, or injurious to the interests of the Club, may be suspended or expelled from membership of the Club by the Committee.
16.3 Suspension, or expulsion shall require a vote of at least two-thirds of the members of the Committee present in favour.
16.4 Before making an order of suspension or expulsion, the Committee shall call upon the Member whose suspension or expulsion is proposed to attend before it, to give an explanation for his or her conduct, and/or to give any undertaking(s) which may be required.
16.5 Failure to attend such a meeting, or if such explanation given be deemed inadequate by the Committee, or refusal to give any reasonable undertaking requested by the Committee shall give the Committee power to suspend or expel the Member from the enjoyment of the facilities of the Club, for a stated period.
16.6 A Member so suspended or expelled shall have the right to appeal to an extraordinary general meeting, to be summoned within twenty one days of expulsion or suspension, at which a majority of two-thirds of those present and voting shall be required to rescind the suspension or expulsion.
16.7 A Member who has resigned, or otherwise ceases to be a Member of the Club shall have no claim on any of the assets of the Club.

17. MEMBERS SUSPENDED OR EXPELLED.

17.1 Any decision by the Committee to suspend, or to expel a Member from the Club shall stand until such time as an Extraordinary General Meeting to appeal such decision has been held.
17.2 A Member suspended or expelled shall not have the right to enter into the Club premises at any time during such periods of suspension, or expulsion, save as follows:
17.3 To attend such Extraordinary General Meeting called to decide on appeal against the decision of the Committee, and
17.4 To remove any property belonging to him/her from the premises, and
17.5 To use the facilities enjoyed by the Club at such times when the Club shall not have the exclusive use of the first tee-box, and then only on payment of the appropriate green fee.

18. GENERAL MEETINGS.

18.1. Men`s and Ladies` Clubs.
18.1.1 The Annual General Meetings of the Men`s Club and of the Ladies` Club shall, save in exceptional circumstances, both be held not later than November 15th, for receiving the respective Club Committees` Annual Reports for the year ended the previous September 30th, for electing Office bearers, Members of Committees, revising their rules, and transacting such other business as may be on their agendas.
18.1.2 Not less than fourteen days notice of such Annual General Meetings shall be given to the Members of the Clubs and these Members shall be the only persons entitled to attend the Annual General Meetings of the respective Clubs.
18.1.3 Copies of the respective reports shall be available to Full Ordinary Members of the respective Clubs, on request, in the Clubhouse seven days prior to the respective meetings.
18.1.4 Notices of motion must be made in writing to the Honorary Secretary of the respective Club at least fourteen days prior to the Annual General Meeting of that Club, and be posted on the Club notice board at least ten days prior to the relevant meeting.
18.1.5 An amendment to such notice of motion may be accepted at the meeting at which it is being proposed without prior notice.

18.2 Joint Club.
18.2.1 The Annual General Meeting of the Joint Club shall, save in exceptional circumstances, be held in the month of December for receiving the Annual report of the Committee of Management, and its Financial Statement for the year ended the previous September 30th; for electing Office bearers, Members of the Committee of Management, for revising Rules, and transacting such other business of the Club as may be on the Agenda.
18.2.2 Not less than fourteen days` notice of such Annual General Meeting shall be given to Members of the Joint Club who are entitled to attend and vote as provided for in this constitution.
18.2.3 Copies of the Report of the Joint Club, together with the Financial Statements shall be available at the clubhouse, on request, seven days prior to the Annual General Meeting.
18.2.4 Notices of Motion must be made in writing to the Honorary Secretary of the Joint Club at least fourteen days prior to the Annual General Meeting, and must be posted on the Club notice board at least seven days prior to such meeting.
18.2.5 An amendment to a Notice of Motion may be accepted at such meeting without requiring prior notice.

18.3 Notification to Joint Club.
18.3.1 Immediately following the Annual General Meetings of the Men`s and Ladies` Clubs, the respective Honorary Secretaries shall notify the Secretary/Manager and/or Honorary Secretary of the Joint Club the name of the Captain of their Club who shall represent the Club on the Committee of Management for the ensuing year.
18.3.2 Each Honorary Secretary shall also forward to the Secretary/Manager and/or Honorary Secretary of the Joint Club such Notices of Motion or recommendations as such Club wishes to submit for consideration at the Annual General Meeting of the Joint Club.
18.3.3 Any such Notice of Motion or Recommendation shall be discussed, if necessary, under the heading “any other business” at such meeting, if it is not received in time for inclusion on the Agenda of the Meeting.

18.4 Special General Meetings.
18.4.1 Special General Meetings of any of the Clubs may be called at any time by direction of the Committee of that particular Club, or on a requisition to the Honorary Secretary of the particular Club, signed by 25 members entitled to vote at such meeting, stating the business to be brought forward, and this matter will be the only business considered at that meeting.
18.4.2 On receipt of such requisition it shall be the duty of the Committee of such Club to have a
General Meeting called without delay, and failing notice calling such meeting being issued by the Committee concerned within fourteen days after receipt of the requisition by the Honorary
Secretary, any 15 members who have signed the requisition may issue notice of a General
Meeting, which notice shall be sufficient if published in three consecutive issues of a daily
newspaper circulating in the locality of the Club at least ten days before the date fixed for
such meeting.


18.5 Chairperson at General Meetings.
18.5.1 The Captain, or, if absent, the Vice-Captain shall preside at all General Meetings of the Men`s Club and the Ladies` Club respectively.
18.5.2 The President, or, if absent, the Vice-President, or if absent the Men`s Captain or Lady Captain shall preside at all General Meetings of the Joint Club.
18.5.3 If the foregoing Officers are absent, or decline to preside, any other Chairperson may be appointed by the Meeting.
18.5.4 Each Chairperson shall, in addition to a deliberative vote, have and exercise a casting vote.
18.5.5 The quorum for all General Meetings of the Men`s Club, the Ladies` Club and the Joint Club shall be 25 members who are present and entitled to vote.

19. NOTICES OF GENERAL MEETINGS.

19.1 Twenty one days` notice, at least, of every General Meeting convened by order of a Committee (except meetings called under Clause 18.4, when ten days` notice is required) shall be given to the Members entitled to attend and vote at such meetings by circular specifying the time and place of such meeting and the business to be transacted.
19.2 All notices calling meetings may be sent by text message, email or post and addressed to members at such addresses as may be recorded in the Club books.

20. MODE OF VOTING AT GENERAL MEETINGS.

20.1 No proxies shall be allowed.
20.2 Voting shall either be by show of hands or by ballot.
20.3 Ballot shall mean a vote on a voting paper.
20.4 A majority of one shall be sufficient to decide any question under discussion unless a greater majority is required by rule.
20.5 In the event of a tie, the Chairperson shall have and shall exercise a casting vote as provided in Sub-clause 18.5.4.
20.6 If any member at a General Meeting proposes that the mode of voting on any particular matter should be by ballot and this is seconded by another member, then the question of whether voting should be by a show of hands or by ballot shall be decided by a show of hands.
20.7 An election of candidates for membership of the Committee of either the Men`s Club or the Ladies` Club or for membership of the Committee of Management shall be by ballot, and all members voting must vote for the full number of candidates for whom there are vacancies, otherwise such voting paper is invalid.

21. MINUTE BOOKS.

21.1 The Joint Club, the Men`s Club and the Ladies` Club shall each keep:-
21.1.1 A Minute Book in which shall be recorded the Minutes of the Annual General Meeting and Special General Meetings of the respective Clubs, and also
21.1.2 A Minute Book in which shall be recorded the Minutes of all Committee meetings held in compliance with Clause 7.3.
21.2 The respective Minutes shall be read out at the next General or Committee Meeting and, when approved as being a correct record, shall be signed and dated by the Chairperson. In the event that the Minutes of a General Meeting shall have been circulated to the members before the next General Meeting, it shall be in order if a proposal to take the Minutes as read shall be taken and passed.
21.3 The Men`s and Ladies` Committees shall each submit their Club Minute books to the Committee of Management when required to do so.


22. PLAYING FACILITIES.

22.1 The Committee of Management, in consultation with the Men`s and Ladies` Committees shall prescribe the days and times when members of the Men`s Club, and of the Ladies` Club shall have the use of the course for competitions, or when the course is reserved for team matches, Union, Branch or District events.
22.2 It shall also decide on the facilities to be afforded to Societies and generally regulate the use of the course, during such times as the 1st tee-box is reserved for the use of members, for the benefit of members.
22.3 In the event of the Club not being the sole owner of the course being used as the “home” course, the Committee of Management shall make such arrangements for use of a suitable course as can be agreed between them and the owners, in consultation with the Committees of the Men`s and Ladies` Clubs.

23. PERSONAL PROPERTY.

23.1 Any personal belongings of members, visitors and others brought to, kept at or left on the premises of the Club (either in the Clubhouse or outside in the car park, or on the course) shall be at the sole risk of the owner of such belongings, and neither the Club nor any Committee Member shall be responsible for any loss or damage thereto however arising; but this rule shall not prejudice any claim by the Club or the owners of the belongings against Insurance Companies in case of fire, or when otherwise covered by insurance.

24. REGISTRATION OF CLUBS ACTS 1904/1988 and INTOXICATING LIQUOR ACT l988 and 2003.

As and from the time that the Club shall hold a licence:-
24.1 No excisable liquor shall be sold or supplied for consumption off any Club premises.
24.2 No excisable liquor shall be sold or supplied to any person under 18 years of age.
24.3 A visitor shall not be supplied with excisable liquor on any Club premises unless on the invitation and in the company of a member, and the member shall, on admission of such visitor to the Club premises, or immediately upon his being supplied with such liquor, enter his own name and the name and address of the visitor in a book which shall be kept for the purpose and which shall show the date of each visit.
24.4 The Club shall observe the opening times for the holders of Club Licenses as prescribed by the Intoxicating Liquour Acts 1833 to 2006, or any Act which may be passed amending same, and by the duties and obligations laid down in the Registration of Clubs Act 1904 to 1988, or any Act which may be passed amending same. In this context the bar opening hours will be

24.5 No member of a Committee and no Officer, Manager or servant employed by the Club shall have any personal interest in the sale of excisable liquors, or in the profits arising from such sales.

25. CHANGE OF CONSTITUTION AND RULES.

25.1 No rule of the Men`s Club, the Ladies` Club or of the Joint Club shall be altered or repealed, nor new Rule made except at a General Meeting of such Club, and by consent of at least two-thirds of the members present and entitled to vote at such meeting, and written notice of the proposed change(s) must be sent to the Honorary Secretary, with the names of the proposer and seconder attached, at least fourteen days previous to the meeting at which same is to be considered.
25.2 The Honorary Secretary shall place the proposal on the Club notice board at least seven days prior to such meeting, and put the item on the Agenda for the next General Meeting of the Club concerned.
25.3 The Committee of Management shall alter, or add to the Rules for the purpose of complying with the provisions of the Registration of Clubs (Ireland) Act 1904, the Intoxicating Liquor Acts, or any Act which may be passed amending same.
25.4 Any change in the Rules of either the Men`s Club, or the Ladies` Club must not be in conflict with the Constitutions of the Golfing Union of Ireland, or of the Irish Ladies Golf Union respectively.

26. RULES OF GOLF, AND LOCAL RULES.

26.1 The Rules of the Game of Golf for the Men`s and Ladies` Club shall be the Rules of Golf as approved by the Royal and Ancient Golf Club of St. Andrew`s.
26.2 In addition, the Committee of Management, in consultation with the Men`s and the Ladies` Committees in compliance with Sub-Clause 7.5.2 shall, from time to time prescribe such Local Rules as it considers necessary, having regard to the nature of the course, or otherwise, provided such Local Rules are not contrary to, or at variance with the Rules of Golf, or directives issued by the respective Union to which the Men`s Club or the Ladies` Club is affiliated.

27. BYE-LAWS.

27.1 The Committee of Management shall have the power, from time to time, in compliance with Sub-Clause 7.5.1, to make such Bye-laws as it considers necessary and to alter and repeal same.
27.2 Each of the Men`s and Ladies` Committees shall have power, from time to time, to make such Bye-laws as it considers necessary for matters under their respective jurisdiction.
27.3 Any Bye-laws made under Clause 28.2 must be submitted to the Committee of Management for ratification, and must then be further ratified or repealed at the next following General Meeting of the Club concerned.

28. DISSOLUTION OF CLUB.

28.1 In the event of the Club being unable to continue in its current location for what ever reason , the assets of the club having been fully realised, will in the first instance be used to obtain a new location for the Club or as an incentive to another club to accept the members of Ballinascorney GC into that club.
28.2 In the event of the dissolution of the Club, such decision having been taken at a General Meeting of the Joint Club called for that specific purpose, and at which not less than 75% of Full Ordinary Members present and entitled to vote cast their votes in favour of such action, such Committee charged with the task shall include the three Trustees of the Club, who shall then have full deliberative and voting rights, as members of that Committee only.
28.3 In the event of the dissolution of the Club, the assets having been fully realised, these shall be divided among the Full Ordinary members, male and female as follows
• Each member is allotted a notional share for each year of membership
• The realised assets will be allocated in accordance with each members shareholding




29. CLUB ACTIVITIES.

29.1 The Committee of Management shall have the power to authorise members to participate in other sporting activities, using the name of the Club, albeit at all times subject to the approval and control of the Committee.
29.2 All expenditure incurred in such activities must be approved by the Committee.
29.3 All funds generated by such activities must be returned to the Committee of Management, with a full record of income and disbursements.

30. CONDUCT OF MEETINGS.

30.1. All meetings of whatever kind of members, Clubs, Committees or other shall, at their conclusion be deemed to have been adjourned, unless the Chair specifically rules otherwise by closure.
30.2 Adjourned meetings can be resumed at a subsequent date, and time, and at the same or another venue, by summons in the most convenient manner, and at short notice by the Committee of Management.
30.3 As a usual rule, such notice should consist of three insertions in a newspaper circulating in the locality of the Club.
30.4 Meetings abandoned, or cancelled for whatever reason may be reconvened for such subsequent date, time and venue as the Committee may arrange, by giving whatever notice as can be arranged in the time available, irregardless of the notice periods laid down herein for such meetings.

31. PREVIOUS CONSTITUTIONS.

31.1 This constitution supersedes all previous constitutions of Ballinascorney Golf Club.
31.2 All agreements made by Ballinascorney Golf Club under previous constitutions shall be honoured by the Club under this Constitution, as if they had been made under its terms and provisions.

32. RIGHT OF APPEAL.

Nothing contained in this Constitution shall be deemed to infringe the rights of any member to appeal decisions of the Club, or its servants, to any higher judicial, or sporting authority, as may be considered appropriate.

33 LICENCE AGREEMENTS.

The terms of any licence agreements entered into by Ballinascorney Golf Club, for the use of any facilities not owned by the Club shall
(a) be deemed to over-ride any Rules contained in this Constitution which could be construed as being at variance with those licences and
(b) be made known to all applicants for Full Membership of the Club, prior to election

Dublin, 4th December, in the year of our Lord 2007.

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